Board and Group management
The Holmen Board comprises nine members elected by the Annual General Meeting. One of these is the Group President and CEO. The union organisations appoint three employee representatives and three deputies. The Board regularly addresses relevant sustainability issues. Company officials such as specialists in the areas of HR (Human Resources), technology, environment and purchasing make presentations at Board meetings.
Holmen's Group management consists of the Group President and CEO and heads of business areas and Group staffs. Group management meets monthly and attends to issues relating to the development of the business and financial results, business planning, budgets, investments and personnel and environmental issues.
Internal control processes
The Group operates with rolling three-year business plans prepared by specialists in the business areas and staffs. The business plans are discussed by Group management and adopted by the Board. Goals and strategies are broken down into action plans and activities which are possible to measure and evaluate. The business plans are important to the long-term, strategic governance of the Group. Information on the work and membership of the Board and Group management can be found in the annual report.
The Group's CEO is ultimately responsible for sustainability issues at Holmen. A special working group, consisting of representatives of the Group staffs, works on sustainability issues. This group is appointed by the Group's CEO and is chaired by Holmen's Director of Sustainable and Environmental Affairs. The sustainability report in the company's annual report including the comprehensive sustainability report available on Holmen's website is important tasks for the group. Another important task is to take part in dialogue with stakeholders who are sustainability analysts.
Joint actions groups
In areas where more detailed work is important, joint action groups that include specialists have been set up. These groups are involved in the exchange of experience and development of expertise in particular fields.
Personnel activities at Holmen are carried out in accordance with the Group's Human Resources (HR) policy. They are co-ordinated by a management group for HR, which comprises the personnel managers of the business areas and is chaired by the Group's Head of Human Resources.
The HR priorities fall into the areas of management by objectives and leadership along with the need to improve the safety culture.
Group management has appointed a working party consisting of the site managers of the production units. This team, led by Group Technology, is responsible for health and safety issues and security. A coordinating health and safety engineer has also been brought onto the team with the aim of boosting this area. The group sets goals and key indicators and continuously follows them up, providing feedback to Group management. All production facilities will have certified management systems in place for health and safety work in accordance with OHSAS 18001 during the first half of 2016.
Collaboration with trade unions takes place in the Holmen European Works Council and in consultation groups at each unit. Trade union representatives take part in projects and working groups.
Environmental activities are conducted in accordance with Holmen's environmental and energy policy. The Group Board, the CEO and the heads of the business areas have overall responsibility for the environmental work. Operational responsibility for environmental matters is held by mill managers and forest managers.
Holmen's Director of Sustainable and Environmental Affairs monitors developments in the field, follows activities relating to the Group's targets for sustainable development and runs joint actions.
Environmental management systems
All units at Holmen, including Holmen Skog, apply certified environmental management systems. Holmen's forestry is certified in accordance with the international forest standards issued by PEFCTM and FSC® (FSC-ID). Energy management systems are in place at all the sites.
Financial activities at Holmen are largely decentralised to business area, mill and forest region level. Group Finance has responsibility for co-ordinating financial activity in the Group, with functions for financing, controlling, accounting and reporting, taxes and insurance.
Holmen publishes an annual report including a sustainability report which are audited by external auditors. Financial information is published regularly on the Holmen website.
The business areas issue magazines and newsletters targeted at customers and other stakeholders. Magazine examples are Holmen's paper (printing paper), Inspire (paperboard) and Holmen Magasin (forestry and other topics).
Information for personnel
The staff magazine Holmen Arena and the intranet Connect are important sources of information for Holmen's employees.
The purchase of goods and services is coordinated at Holmen with the aim of reducing total costs. The requirements of quality and sustainability are also emphasized in the purchasing policy. A supplier code of conduct was introduced for Holmen's suppliers in 2014. Supplier assessments are made, linked to the demands in the Purchasing Policy and to the code of conduct.
Risk management issues are coordinated by a Group-wide body. The aim is for Holmen's major facilities to be classified as having the best possible fire safety standard. Holmen has insurance cover for property damage and loss of contribution margin. The Group's forest holdings are not insured because they are dispersed over large areas of the country, which reduces the risk of simultaneous damage.
Holmen is a member of trade associations for the forest industry, in Sweden (Swedish Forest Industries Federation) and in the UK (CPI, Confederation of Paper Industries). Holmen is also a member of the European trade association CEPI, Confederation of European Paper Industries.