Holmen processes personal data regarding shareholders and other persons in connection to share related issues.
In connection to a general meeting is held in Holmen AB (publ), data regarding shareholders are being processed to carry out the general meeting and associated issues such as information, voting and dividends. If requested by a shareholder, the data regarding a proxy or guest may be processed.
Since Holmen AB (publ) is a listed company specific rules applies in respect of handling insider information. Persons that due to shareholding, position or relation is deemed to be a insider must be registered with the Swedish supervisory authority and persons that at a certain time has access to insider information must be registered in a specific log kept by the company. This implies a need for processing such persons' personal data.
Processing connected to general meetings and to the insider rules are made to fulfill legal requirements.
The legal basis for processing in connection to a general meeting is to some extent also legitimate interest where the shareholders' interests or fundamental rights and freedoms are not afforded greater weight than Holmen's legitimate interest in carrying out a general meeting in a safe and proper way.