Holmen's Annual General Meeting 2022
Holmen's Annual General Meeting on March 30 was held by postal voting.
Due to the coronavirus, the Board of Directors has decided that the Annual General Meeting shall be organised such that shareholders solely cast their votes through postal voting in accordance with the Swedish Act on Temporary Exemptions to Facilitate the Execution of General Meetings in Companies and Associations, which come into force on 1 March 2022. Information about the resolutions passed at the AGM will be published on 30 March 2022 as soon as the results of the postal voting have been definitively collated.
Shareholders wishing to exercise their voting rights and participate in the AGM must:
- Be registered as shareholders in the shareholder register generated by Euroclear Sweden AB showing the situation on Tuesday, 22 March 2022. In order to be able to exercise their voting rights and participate in the AGM, shareholders whose shares are registered in the name of a trustee must temporarily reregister their shares in their own name (so-called voting right registration) so that the person concerned is included in the shareholder register generated on this day. Such re-registration should be requested in advance from the trustee, in accordance with the trustee’s procedures, by such time as the trustee deems appropriate. Voting right registrations effected by the trustee by no later than Thursday, 24 March 2022 will be included in the shareholder register generated.
- Register with the Company by casting their postal votes as instructed below so that they are received by the Company no later than Tuesday, 29 March 2022.
Shareholders shall exercise their voting rights at the AGM solely by casting their votes in advance, by postal voting in accordance with the Swedish Act on Temporary Exemptions to Facilitate the Execution of General Meetings in Companies and Associations, which come into force on 1 March 2022. A special form must be used for postal voting. This form is available on the Company’s website, www.holmen.com, and from the Company, and will be sent to shareholders on request. The voting options for the agenda points proposed by the Board and the Nomination Committee are Yes, No or Abstain. Separate registration is not required for postal voting; a completed and signed postal voting form is valid as registration to participate in the AGM.
The form may be signed electronically with BankID at www.holmen.com. Such electronic signatures must be registered by Tuesday, 29 March 2022 to be valid as registration for the AGM.
Completed forms may also be sent to Holmen by e-mail to firstname.lastname@example.org, or the original form may be posted to Holmen at the address Computershare AB, ”Årsstämma i Holmen”, Box 5267, SE-102 46 Stockholm, Sweden. In order to qualify as valid registrations, completed forms must be received by Holmen no later than Tuesday, 29 March 2022. If the shareholder is a legal entity, proof of registration or another authorisation document must be enclosed with the form.
Shareholders may not include specific instructions or conditions in their advance vote. If special instructions or conditions are added, the entire postal voting form will be rendered invalid. Additional instructions will be provided on the postal voting form.
Voting by proxy
Shareholders who are represented by a proxy must issue a written, dated authorisation for the proxy. A proxy form is available at www.holmen.com, and is also available by post on request from shareholders. In the case of postal voting by proxy, the proxy form must be enclosed with the postal voting form. If the shareholder is a legal entity, proof of registration or other authorisation documents must be enclosed with the postal voting form.
AGM documents 2022
The Nomination Committee’s proposals for the 2022 Annual General Meeting
Invitation to the Annual General Meeting 2022
Board's proposal relating to a mandate to make decisions to buy back and transfer the company's own shares
Board's statement regarding the proposal for a mandate to buy back shares in the company
Board's statement regarding proposed appropriation of profits
Auditor's opinion under Chapter 8 Section 54 of the Swedish Companies Act
Remuneration report 2021